The Office of Safety and Environmental Services Manager shall, as designee for Administrative Services, monitor and evaluate the Occupational Safety Consultants IIIs application of regulatory standards, compliance with the applicable Department Orders and written instructions, compliance assistance to the institutions, and provide written comments/documentation to the Deputy Warden for Operations regarding the performance of the Occupational Safety Consultants IIIs, to include specific PACE performance expectations that address work requirements, standards and professional responsibilities.

1.1.1 Fire and safety prevention information and programs.

1.1.2 Fire and safety equipment.

1.1.3 Fire and safety procedures.

1.1.4 Life and occupational safety procedures.

1.1.5 Fire alarm panel replacement, including additions and alterations to an existing infrastructure or fire alarm system as originally designed.

1.2 The Facilities Activation Bureau Administrator shall obtain from the State Fire Marshal, DOA Risk Management Section and Department Safety and Environmental Services Office the review and approval concerning renovations, alterations, modifications and/or additions to Department facilities and life safety systems.

1.3 The Safety and Environmental Services Office shall:

1.3.1 Ensure that the Department Occupational Safety Consultant assists the Staff Development and Training Bureau in:

1.4 Annually, the Safety and Environmental Services Office shall request through the Department of Transportation, Motor Vehicle Division, a check on all Department driving records. The records of those employee's who have the types of violations listed in 1.4.1 through 1.4.4.3 shall be provided to the appropriate Deputy Director, Assistant Director, Regional Operations Director or Warden for possible disciplinary action:

1.1 Provide OSHA mandated training and fit testing using approved curriculums, adopted from the Uniform Fire Code and the NFPA's Life Safety Code, for all staff and inmates associated with fire suppression and life safety program implementation.

1.2 Ensure that all staff and inmates performing fire fighting duties are fully certified Fire Fighter I and II, following NFPA standard 1001/600.

1.3 Provide and certify the active fire roster to the Safety and Environmental Services Office.

1.4 Ensure that a proper contractual agreement exists between the State and the fire department having jurisdiction, either mandated or by incorporation, and that the State has designated either the fire department as the Local Emergency Planning Committee, or determined that the fire department is able to respond to fire incidents within mutually agreed time lines with the appropriate quantities of fire personnel and suppression equipment.

1.4.1 Contracts shall address liability and cost to the Department, and ensure that response communications are adequate between the institutional fire fighters and the fire department at all times.

1.4.2 A copy of the contract shall be provided to the Safety and Environmental Services Office.

1.4.3 Fire agencies with jurisdiction shall be permitted entry into an institution when they are responding to a fire and/or emergency life/safety situations, in accordance with applicable institution orders and post orders.

1.5 Attend the Quarterly Occupational Safety Consultants Meeting and training conducted by the Safety and Environmental Services Office and Department Safety Consultant.

1.6 Submit incidents of life/safety incident violation reports to the Department Office of Safety and Environmental Services within five work days following the date of the incident. Verbally brief the Department Safety Consultant the first work day following an incident.

1.7 Post evacuation routes in all structures and familiarize occupants with the evacuation directions, alarm box and extinguisher locations.

1.8 Be identified as the institution's Safety and Loss Prevention Liaison.

1.9 Ensure that appropriate quantities of fire equipment, EXAMPLE: extinguishers, Self Contained Breathing Apparatuses, masks, shields, turnouts, etc., are available, properly maintained and in operational use in accordance with the NFPA standard 1500 and that, prior to the use of respirators, users are medically cleared by Occupation Health Services.

1.10 Submit a detailed report of critical item fire equipment shortages to the Safety and Environmental Services Office each quarter indicating:

1.10.1 The equipment needed.

1.10.2 Reason for the shortage.

1.10.3 Whether the item is a repeat from the last quarter.

1.11 Maintain a record of when safety equipment maintenance is performed and the next scheduled maintenance or replacement is to occur. The record shall include the testing required per the NFPA and OSHA Standards, for example; applicable hydrostatic, fire alarm system and devices, and hydrant flow testing.

1.12 With the Warden's prior approval (except for emergencies), activate, monitor and record fire drills for evacuation timing and compliance of all building occupants, announced and unannounced, each quarter, one quarter of all Department structures. Occupational Safety Consultants shall provide a copy of the evaluation to the Warden, supervisor and the Department Occupational Safety Consultant.

1.13 Conduct random quarterly fire and life safety inspections of one quarter of all facility structures. A written recommendation shall be provided to the Warden for mandatory code corrections relating to itemized inspection results.

1.14 Provide or coordinate training by qualified instructors on fire suppression and life safety programs for all fire suppression staff and inmates as required for their area of responsibility following OSHA standards.

1.16 Submit reports identified in section 404.01, 1.3.8.1 through 1.3.8.9 to the Department Safety Consultant. List all damage to structures and personal property with the loss value for each item and total cost for the incident.

1.17 Inform the Institution Safety Committee of all property losses that, after review by the Physical Plant Administrator/Manager, meet the following Risk Management criteria in the Arizona Administrative Code R2-10-102:

1.17.1 Major Incident: Within one workday any injury to a non-employee or for the loss of non-state property and/or liability claims, or for state property loss exceeding a $10,000 estimated value.

1.17.2 Property Loss: Within 10 workdays of a personal property loss with an estimated value of less than $10,000.

1.18 When requested by the Occupational Health Nurse, review occupational injuries for possible corrective action to the Physical Plant. Written recommendations for corrective actions shall be provided to the Warden, Safety Committee and institutional Physical Plant personnel to avoid future occurrences.

1.19 Provide the Department Occupational Safety Consultant with budget item descriptions and justifications in accordance with sections 404.01, 1.3.8 through 1.3.10, that shall ensure continued compliance with related codes by March 15 each year.

1.22 Provide and assist institutional fleet operations with the Driver Safety Education program for all staff operating state vehicles or personal owned vehicles used conducting state business.

1.23 Complete a Loss Prevention Program Checklist at the beginning of the first and third quarters. Originals shall be provide to the Department's Safety and Environmental Services Office Manager for dissemination to DOA Risk Management Section. Copies shall be distributed to the Warden.

1.24 As required in 29 CFR 1910.38 et.seq., prepare Emergency Action/Fire Prevention Plans (Form 404-3PF) and, within ten work days, forward them to the Safety and Environmental Services Office for review. The Safety and Environmental Services Office shall forward the plans to the Warden/Administrator for approval, if approved the plans shall be forwarded to the Occupational Safety Consultants for posting in the appropriate locations.

1.25 Coordinate with each Deputy Warden, the assignment of qualified staff as the Unit Fire/Safety Coordinator who shall function as the fire and hazardous material liaisons to the Occupational Safety Consultant. Each person assigned to this duty shall be qualified as a fire fighter I and II, and be responsible for the unit's hazardous material control and fire duties, in accordance with NFPA 1001 or the NFPA 600 Industrial Fire Brigade Standard where determined applicable by the State Fire Marshal's Office. The Occupational Safety Consultant shall act as second-line supervisor/reviewer to the unit Fire Coordinator.

1.26 Maintain the following Occupational Safety Consultant Personal Training Requirements:

1.26.1 Fire fighter I and II qualifications and/or industrial fire brigade qualifications at institutions determined by the State Fire Marshal's Office to be a qualifying institution.

1.26.2 Occupational Safety and Health Administration 501 certification.

1.26.3 Hazardous Waste Operations Emergency Responder certification.

1.26.4 Fit Testing certification.

1.27 For each type of mask used, certify the fit testing performed by a trained and certified alternate who has been approved by the Warden or designee. The use of a surgical and/or TB masks are not applicable to this Department Order.

1.1.1 Develop draft agreements with local fire jurisdictions and departments within incorporated areas.

1.1.2 Enter into agreements with responding fire agencies detailing responsibilities for unincorporated areas.

1.2 Safety and Environmental Services, Contracts Administration and Risk Management shall review agreements and, based on liability, recommend approval or disapproval to the Director.

1.3 After review and approval by the Director, Agreements or Mutual Aid Fire Protections with local fire jurisdictions, departments and institutions shall be executed by the Assistant Director for Administrative Services.

1.4 Staff and inmate fire crews shall not be utilized to suppress fires involving private structures or private personal property, except for property located on or within state owned premises.

1.5 DOA Risk Management may conduct a liability review concerning staff and inmate participation in a mutual aid fire suppression contract agreement.

1.6 No agreements shall supersede Department Orders or other Departmental written instructions until approved by the Director. Private Prisons shall enter into agreements as specified by Department contract. (See Applicability.)

1.2 Medical emergencies shall be treated by medical professionals or trained Emergency Medical Technicians. Stabilizing efforts may be provided by trained first responders until emergency medical technicians or medical staff arrive.

1.3 The Occupational Health Unit Nurse shall identify where first aid and blood spill kits shall be placed and their contents.

1.4 The Occupational Safety Consultant shall:

1.4.1 If the tamper seal is broken, inspect each first aid and blood spill kit for completeness and then reseal the kit after the supplies have been replenished.

1.4.2 Provide a list of supplies needed to replenish each first aid and blood spill kit to the business office at the institution. Replenishment of first aid kit supplies is the responsibility of the designated Area or Building Supervisor.

1.5 Vehicle first aid kits are not mandatory; however if one is present it shall be:

1.5.1 Inventoried quarterly by the Equipment Shop Supervisor or designee assigned to the motor pool.

1.5.2 The Equipment Shop Supervisor shall maintain a record of which vehicles have first aid kits and verify a content inventory for each.

1.1.1 Verify that an operations manual is included with the equipment and identify all safety training programs, videotapes and any other related safety training information.

1.1.2 At the time of receipt of the equipment and prior to acceptance by tagging/marking:

1.2 The assigned Tool Room Officer shall:

1.2.1 Prior to the issue of the equipment:

1.3 Operators shall receive proper training for equipment and machinery they are to use. Equipment and machinery shall be strictly monitored for proper use, repair and storage. Misuses may result in disciplinary action. All suspected and verified attempts to circumvent safety procedures shall be reported to the unit Chief of Security using an Information Report form.

1.4 Machinery and/or electric equipment found in disrepair, being repaired, or that may jeopardize the safety of the operator shall be immediately tagged as out of service and be removed from use until properly repaired. The Tool Room Officer shall:

1.4.1 Place a red and white stripped "Danger, Lock Out" tag on equipment which is removed from service (see Attachment A) and use a single source lock out key on the equipment to be repaired or replaced. The tag shall include the name of the person performing the lock out and the date performed.

1.4.2 Document the equipment Tag Out in the Correctional Service Journal located in the tool room.

1.4.3 Document this information on an Information Report and submit a Maintenance Repair Order to the Physical Plant Office.

1.4.4 Document the return of the repaired equipment in the Correctional Service Journal located in the tool room.

1.1.1 Review traffic accidents involving Department motor vehicles in which:

1.2 An Institutional Safety and Loss Control Committee shall be established at each institution to review industrial accidents and/or injuries, employee safety recommendations, and vehicle accidents which do not meet the criteria for review by the Vehicular Accident Review Committee.

1.2.1 The Institutional Safety and Loss Control Committee members shall:

1.3 Central Office Safety and Loss Control Committee shall be established for the comprehensive semi-annual review of Department property losses, accidents, workplace injuries and disturbances, negligence, or thefts in excess of $25.000, to include losses from weather events, and to review qualifying incidents forwarded from the Institutional Safety and Loss Control Committee.

1.3.1 Each Deputy Director may appoint one committee member for each area of responsibility, who shall have a term of one calendar year with only one consecutive annual term.

1.3.2 The Assistant Director for Administrative Services is the permanent chairperson and shall be responsible for minutes summary, report distribution, meeting and minutes of the Central Office Safety and Loss Control Committee. Minutes shall be distributed as follows:

1.1.1 Only after the employee or inmate has completed the Department Respirator Medical Questionnaire, and no medical restrictions are determined by the reviewing medical professional. No training shall commence until the employee or inmate is medically cleared.

1.1.2 When operating equipment in a gaseous, dust paint or chemical-filled atmosphere.

1.1.3 When designed for the environment in the area of use, and they meet industry standards and Material Safety Data Sheet (MSDS) warnings. For example, when working in painting, carpentry, cement and planting operations and where volatile organic compounds may be encountered.

1.2 Only Self-Contained Breathing Apparatus (SCBA) certified personnel shall perform fire fighting or rescues from a building involving fire and/or smoke. Fire/rescue personnel shall be personally equipped and fit tested for a SCBA face mask. Only those trained personnel, medically-screened by a health professional and fit tested by a qualified tester shall wear a SCBA.

1.2.1 Only certified staff shall assist in evacuating occupants from a structure in fire emergencies.

1.2.2 Only personnel trained in the rescue of trapped or injured occupants shall attempt rescue operations from structures or areas involving fire, smoke or gaseous environments.

1.2.3 Evacuations from oxygen deficient or smoke-filled environments shall occur without performing rescue operations, unless SCBA certified and trained rescue personnel are at least four persons in number to effectuate the "two-in two-out rule".

1.2.4 At first contact, fire response personnel shall be immediately notified that rescue activities are necessary.

1.2.5 Fire and tactical personnel shall wear only fire resistive clothing and personal protective equipment, using applicable NFPA standards.

1.2.6 Flame resistive protective clothing shall be provided to all essential rescue personnel. (NFPA 1971, 1972, 1973, 1974 and 1975)

1.3 All employee Escape/Evacuation Hoods shall be marked with a National Institute for Occupational Safety and Health (NIOSH) approval and shall:

1.3.1 Meet the NFPA standards for emergency escape hoods.

1.3.2 Be used only for the purpose of escape, moving away from the source of the smoke or fire.

1.3.3 Provide for minimal respiratory protection.

1.3.4 Allow for the safe and orderly evacuation of occupied areas from hazardous fire and toxic gas atmospheres for up to a minimum of a 15 minute duration.

1.3.5 Be purchased from state contracts for use by Department personnel.

1.4 Only Rescue/Designated Tactical Personnel shall be:

1.4.1 Required to wear a SCBA in rescue or tactical emergency operations.

1.4.2 Trained in the proper use of a SCBA in accordance with OSHA standards, 29 CFR 1910. Personal Protective Equipment shall meet minimum NFPA and OSHA requirements for worker protection and shall be:

1.5 Respirators used by staff or inmates for water/wastewater operations, painters, or for any other functions where a mask covers the nose and mouth, other than medical professionals, shall be evaluated using the respirator Medical Evaluation Procedure.

1.6 Respirator Medical Evaluation Procedure - Each person performing a task that requires the use of a respirator, for example; SCBA, water/wastewater chlorine canister respirator, painter's canister respirator, gas mask, etc., shall complete and file with the Occupational Health Nurse a completed Respiratory Medical Questionnaire, as required by OSHA 29 CFR 1910.134, Subpart I, Appendix C. This form shall be considered confidential employee medical information and shall only be given to the Occupational Health Nurse or the attending Medical Professional performing the review.

1.6.1 An Occupational Health Nurse shall evaluate each employee's medical ability to wear respirators based on the employee's written responses to the questions posed in the Respiratory Medical Questionnaire.

1.6.2 Employees identified by the Occupational Health Nurse as needing further medical evaluation shall be afforded a Pulmonary Function Test, and based on the results, the employee's medical ability to use a respirator.

1.6.3 Staff shall not wear a respirator or perform work which requires the use of a respirator until they are medically cleared by the Occupational Health Nurse, properly fit tested by a qualified fit tester as able to wear a respirator, and are trained in the proper use of a respirator by the Occupational Safety Consultant.

1.6.4 Inmates using a respirator shall be evaluated by Health Services using the criteria outlined in this section. The completed Respiratory Medical Questionnaire shall be kept in the inmate's medical file.

1.6.5 Inmates shall not perform work that requires a respirator until they are medically cleared by the attending medical staff, properly fit tested to wear a respirator, and trained in the proper use of a respirator by the user's supervisor and/or the Occupational Safety Consultant.

1.1 Only persons trained in confined space extractions shall be permitted entrance to an area designed as a 'confined space'. Any entries into these areas shall require:

1.1.1 The presence of a person trained in confined space extractions.

1.1.2 An attendant to be present with all the required extraction equipment necessary to perform a rescue.

1.1.3 The CFSS and Physical Plant offices shall be notified at least 24 hours prior to the required entry or work.

1.2 In emergencies, prior to entry of a confined space:

1.2.1 The immediate notification of the CFSS and Physical Plant Offices shall be required.

1.2.2 Interior confined space rescue shall not commence until another extraction team is present as a backup. The CFSS and/or a trained confined space extraction fire crewman shall act as the backup whenever possible.

1.2.3 Hazardous or toxic atmospheres shall be verified using OSHA approved oxygen content meters that determine oxygen levels.

1.2.4 Other space hazards shall be evaluated, for example: electrical shock hazards, chemical burn potential, etc.

• Plans and procedures to comply with the Arizona State Fire Code and Loss Control Standards, which are:

• Fire safety plans and procedures for facilities, which provide for:

Within 120 days, the Deputy Director for Health Services shall ensure that:

• CRN Technical Manual procedures define medically evaluating inmate requiring use of a respirator in their assigned work.
• OHU Technical Manual procedures implement testing employees for use of respirators following 29 CFR 1910.134, requirements.
• Ensure training of all CRN and OHU personnel on these procedures.

Within 90 days of the effective date of this order, Wardens shall develop and implement Institution and Post Orders which address the procedure for fire agencies with jurisdictions, who are responding to fire or life safety emergencies, an expeditious and orderly transition into and out of the institutions. These procedures shall require that the time of the call for assistance be documented/recorded as well as the response arrival time for each responding emergency agency.