The above Substantive Policy Statement is advisory only. A Substantive Policy Statement does not include internal procedural documents that only affect the internal procedures of the agency and does not impose additional requirements or penalties on regulated parties or include confidential information or rules made in accordance with the Arizona Administrative Procedure Act. If you believe that this Substantive Policy Statement does impose additional requirements or penalties on regulated parties you may petition the agency under Arizona Revised Statues section 41-1033 for a review of the statement.

1.1.1 Calculate and determine eligibility dates for Board hearings.

1.1.2 Prepare certification lists for approval by the Director.

1.1.3 Upon approval by the Director, forward the certification lists to the Arizona Board of Executive Clemency (Board).

1.2 Within two work days of being notified by the Board that the preliminary agenda is available, the Offender Information Unit (OIU) Supervisor shall ensure:

1.2.1 The agenda is reviewed.

1.2.2 The TCU and the Board are advised of any discrepancies.

1.2.3 The preliminary agenda is provided to the unit Correctional Officer IV.

1.3 The Correctional Officer IV shall submit the list and the Board Hearing Application, Form 1001-5P, to the assigned Correctional Officer III on the same day as received and ensure that a log is maintained for all applications received and requests for Inmate Progress Reports, Form 1001-6P.

1.4 The assigned Correctional Officer III shall:

1.4.1 Ensure that the Board Hearing Application is presented to and signed by the inmate within five days of receipt.

1.4.2 If an inmate refuses to sign the application:

1.4.3 Ensure that the Board Hearing Application and an Inmate Progress Report are returned to the unit Correctional Officer IV at the time the Inmate Progress Report is completed.

1.4.4 Submit Inmate Progress Reports and Board Hearing Applications to the institution OIU staff, through the unit Correctional Officer IV, within ten work days from receipt of the preliminary agenda.

1.5 The OIU staff shall:

1.5.1 Maintain a log indicating the date the Inmate Progress Reports and Board Hearing Applications are received.

1.5.2 Annotate the information on the AIMS Parole Board Events screen.

1.5.3 Forward the Inmate Progress Reports and Board Hearing Applications to the Board and indicate the date in the log.

1.5.4 Ensure the Central Office Security Threat Group Unit Manager is notified when a validated gang member is scheduled for a Board Hearing.

1.5.5 Upon being notified by the Board that the final agenda is available, ensure that all affected units are provided a list of inmates to be heard and the date and time of the hearing.

1.5.6 Three work days prior to the hearing:

1.6 The unit Board Liaison shall coordinate and escort inmates and visitors to and from the Board hearings.

1.7 The Board shall notify the OIU of the final decision within ten work days from the hearing date. The Board has the sole discretion to grant, deny, rescind, revoke or reinstate a Board release.

1.8 Upon receipt of the results, the OIU staff shall ensure that the inmate is notified of the Board's decision and that a pre-release packet is completed by the assigned Correctional Officer III for inmates granted a release in accordance with Technical Manual 1001-TM-OPS.

1.9 Parole/Field Services Staff shall ensure that Inmate Progress Reports and Board Hearing Applications are prepared and submitted directly to the Board for releasees eligible for Board hearings and that those releasees appear before the Board.

1.9.1 Community Corrections staff shall ensure that the AIMS External Movement screen is updated with the accurate release type reversion on those releasees granted a subsequent release type by the Board.

1.2 The names of all inmates eligible for an administrative release shall be automatically generated onto the AIMS Release Eligibility List screen (Tentative or Provisional Release Lists) 180 days prior to the actual release date. Daily changes to the AIMS Release Eligibility List may occur due to, but may not be limited to:

1.2.1 Short-term offenders.

1.2.2 Changes in Public and/or Institutional Risk Scores.

1.2.3 Placement and/or Rescission of Class III status.

1.2.4 Administrative decisions.

1.3 OIU staff shall print the AIMS Release Eligibility List at least three times monthly to ensure that all inmates eligible for release are processed in a timely manner.

1.3.1 The TCU shall notify the appropriate OIU Supervisor of any changes to the Release Eligibility List that affect an inmate's release.

1.3.2 The Correctional Officer IV shall notify the OIU Supervisor of any changes to the Public and/or Institutional Risk Scores.

1.3.3 The OIU Supervisor, upon receipt of the information, shall advise the TCU of any changes that have occurred that may make the inmate immediately eligible or ineligible for release.

1.4 Within three work days of printing the final Release Eligibility List, the OIU Supervisor shall determine the inmate's current location and ensure:

1.4.1 There are no discrepancies between the printed list and the AIMS Release Date Calculation screen.

1.4.2 Notification is made according to requests on the AIMS Detainer/Notification screen.

1.4.3 The list is distributed to the unit Correctional Officer IV, for same day submission to the assigned Correctional Officer III.

1.2 Upon disposition of Arizona charges, the IAD Deputy Compact Administrator shall ensure that the Agreement on Detainer; Form IX, Prosecutor's Report on Disposition of Charges, is forwarded to the TCU Manager.

1.3 Upon receipt of the certified sentencing court document, the TCU Manager or designee shall:

1.3.1 Contact the holding State or Federal Jurisdiction for physical location, anticipated release date and the other jurisdiction's identification number for the inmate.

1.3.2 Forward the documents to the TCU Technician for entry into AIMS.

1.4 Upon completion of data entry, the TCU Technician shall forward the documents to the TCU Manager or designee for preparation of a Detainer or Notification letter, as applicable.

1.4.1 The Detainer/Notification letter and a copy of the sentencing documents shall be forwarded to the holding State or Federal jurisdiction, or the Sheriff for the sentencing County to place a "detainer" on the inmate.

1.4.2 The original sentencing documents and a copy of the Detainer/Notification letter shall be forwarded to the Offender Services Bureau, OIU, for establishment of the inmate Master Record File and filing of the documents.

1.5 The TCU shall track release eligibility dates of all CC/CS custody caseload inmates.

1.7.1 If the release is a parole release, ensure that a "Proclamation of Parole" is received from the Board.

1.7.2 If applicable, forward a copy of the Parole Proclamation and/or the Conditions of Supervision and Release form to the Records Manager of the holding jurisdiction with a letter advising the holding jurisdiction to have the inmate sign the applicable form(s) and return the appropriate copies to the TCU Manager or designee.

1.7.3 If the release is an administrative release, verify release eligibility, request a Public/Institutional Risk Score review, and ensure that a Conditions of Supervision and Release is obtained.

1.7.4 Notify the Community Supervision Bureau of the release and request a release program.

1.7.5 Review the AIMS Personal History screen for DNA testing and, if applicable, advise Health Services of the need to coordinate the DNA testing with the other jurisdiction.

1.7.6 If the inmate is to be supervised by the other jurisdiction, and requests to remain in that jurisdiction, submit an Interstate Compact for the Supervision of Parole release packet to the Interstate Compact Administrator, who shall process the transfer request in accordance with section 1001.06 of this Order.

1.7.7 Upon receipt of the approved program from the Community Supervision Bureau:

1.8.2 All releases for non-Arizona inmates who have been accepted through the Corrections Compact into Department custody shall be the responsibility of the sending jurisdiction and shall be coordinated through the Special Services Unit.

1.9 Absconds - Offenders who abscond from Community Supervision shall be tracked by the Fugitive Services Manager.

1.9.1 The Fugitive Services Manager shall:

1.9.2 Absconders who have been apprehended and sentenced to another jurisdiction shall be placed on the CC/CS Custody Caseload.

1.2 Wardens shall ensure that each eligible inmate receives a Released Offender Identification Card or an Affidavit of Identification upon release from custody in accordance with Technical Manual 1001-TM-OPS.

1.3 Within one year prior to the release of an inmate, the OIU shall:

1.3.1 Review the AIMS Inmate Record and the Institution File of inmates with a sex score of two or above to determine present and prior sex offenses and/or out-of-state sex offense convictions.

1.3.2 Establish a list of possible sex offenders.

1.3.3 Forward a copy of the sentencing documents and pre-sentence investigation reports for each of the inmates identified as possible sex offenders to the Sex Offender Unit who shall:

1.3.4 Upon being notified to complete a Sex Offender Registration/Notification Requirements form:

1.4 The Correctional Officer IV, through the assigned Correctional Officer III, shall:

1.4.1 Ensure that the identified inmate signs the Sex Offender Registration/Notification Requirements form. If the inmate refuses to sign the form:

1.4.2 Ensure three photographs of each identified inmate are taken and attached to the Sex Offender Checklist.

1.4.3 Ensure a complete sex offender packet is forwarded to the OIU to verify the contents before being forwarded to the Sex Offender Unit.

1.5 Within 160 days prior to release of an inmate, the OIU shall:

1.5.1 Print an AIMS Tentative Release List for Administrative Releases.

1.5.2 Review the list on a month by month basis to ensure all inmates scheduled for release have been added or deleted as they are transferred into or out of the institution.

1.5.3 Compare the release dates with the AIMS Release Date Calculation, the AIMS Offender Comments screen (such as the AIMS Audit Release Offender Comment or the AIMS Time Computation Offender Comment screens) and/or the manual release list to ensure accuracy.

1.5.4 Initiate an Institution Release Confirmation Report form and complete the verification process as outlined in Technical Manual 1001-TM-OPS.

1.5.5 Forward a copy of the Tentative Release list to:

1.6 Within ten work days after the Board hearing date, the OIU shall:

1.6.1 Access the Parole Board Hearing screen to ensure that all dispositions have been entered on granted releases.

1.6.2 Forward a listing of the granted release types to the Correctional Officer IV, who shall ensure that a release packet is started.

1.7 When an out of state release packet is requested for inmates with a date of offense on or after January 1, 1994, the assigned Correctional Officer III shall, before submitting the packet, determine whether the inmate would be under Community Supervision for a minimum of six months.

1.7.1 If the inmate would be under supervision less than six months, the 90 day temporary release time shall be added to the Community Supervision time only if it increases the term of Community Supervision to at least six months.

1.7.2 If the 90 day temporary release time would not give the inmate at least six months under Community Supervision, the standard out of state packet shall be submitted to the Interstate Compact Unit to determine the other State's acceptance for supervision.

1.7.3 If the 90 day temporary release time is added to the Community Supervision time, the Correctional Officer III shall:

1.8 Within three work days of receipt of a Board granted disposition, five days from receipt of an IRE for Provisional Release, or 150 days prior to an eligibility date for a Department granted release (see DEFINITIONS for specific releases) the inmate's assigned Correctional Officer III shall:

1.8.1 Prepare the Pre-Release Information Sheet, Form 1001-2P, and the applicable pre-release packet as outlined in Technical Manual 1001-TM-OPS.

1.8.2 Ensure the inmate has been interviewed and accepted into a residential program prior to forwarding the packet to Community Corrections for Board granted releases that require residential programs.

1.8.3 Ensure the inmate has signed the Conditions of Supervision and Release and that a copy is included in the release packet.

1.8.4 Request an Arizona Crime Information Center and National Crime Information Center (ACIC/NCIC) check, and ensure that the results are included in the release packet.

1.8.5 Forward the release packet, through the Correctional Officer IV, to the OIU who shall verify the contents and forward it to Community Corrections.

1.9 Within five work days of receipt of the Pre-release Packet and signed Conditions of Supervision and Release, the assigned OIU staff shall log and process the release packets in accordance with Technical Manual 1001-TM-OPS.

1.10 The Release Notification Services Unit shall send release notifications to victims and agencies in accordance with section 1001.06 of this Order.

1.11 Within seven days prior to the release of an inmate(s), the assigned OIU staff shall:

1.11.1 Notify the Business Manager of the inmate(s) being released.

1.11.2 Notify Health Services of the inmate(s) being released.

1.11.3 Notify the Parole/Probation Office, as applicable, of inmate(s) being released.

1.11.4 Notify, if applicable, any agencies who have requested a hold on the inmate.

1.11.5 Ensure that a copy of the signed Conditions of Supervision and Release has been distributed to the inmate(s), the Institutional File(s) and the Master Record File(s).

1.11.6 Access the AIMS Release Notification Screen and the AIMS Offender Comment Screen to confirm that victim and agency notifications have been sent. If notifications have not been sent, contact the Release Notification Unit prior to releasing the inmate(s).

1.11.7 Complete the Institutional Release Confirmation Report, Form 1001-7P.

1.12 If special conditions for a Sexually Violent Person are received from the Sex Offender Unit, the OIU Supervisor shall:

1.12.1 Ensure the inmate signs the special conditions. If the inmate refuses to sign the conditions, the inmate shall not be released.

1.12.2 Ensure the signed special conditions are faxed to the Sex Offender Unit.

1.13 The Warden or designee, upon receipt of the TCU verification, shall release the inmate to the specific approved release placement on the confirmed date of release.

1.13.1 As applicable to the release conditions, the inmate shall be instructed to:

1.13.2 An inmate shall, under normal conditions, be released on the appropriate release date. Under exceptional conditions, as in the case of a release to detainer, the release date may be postponed in order to arrange for transportation.

1.13.3 The movement coordinator or the assigned OIU staff shall enter the release movements onto the AIMS External Movement screen as outlined in Technical Manual 1001-TM-OPS, Attachment F.

1.13.4 Health Services staff shall ensure that:

1.13.5 Misdemeanor or felony warrants received by the OIU staff, after the inmate has been released, shall:

1.1 Criteria - Correctional Officer IIIs shall use the following criteria to determine if an inmate is eligible to apply for benefits. The inmate:

1.1.1 Based upon the Classification Profile, has a high Medical/Mental Health score.

1.1.2 Was receiving disability benefits prior to incarceration.

1.1.3 Would potentially be disabled (unable to maintain employment) for a minium of 12 months after release.

1.1.4 After release, will not be under the Mandated State Hospital Commitment.

1.2 Application Process - Processing an application earlier than 45 days prior to an inmate's release date may potentially jeopardize the application process due to federally mandated guidelines concerning the inmate's release status.

1.2.1 If the inmate is determined to meet the criteria, the Correctional Officer III shall:

1.2.2 After receipt of the application, the Social Security Administration shall contact the Department's Health Services Program Manager and request the medial documentation needed to substantiate the inmate's disability claim.

1.3 Completion of the Application Process - The Social Security Administration is responsible for providing the inmate with the information needed to inquire on the status of their pending disability claim. If the inmate is approved for benefits, funds may be available within seven to tens days to the applicant or their representative payee.

1.1.1 Parole/Field Services Office, including Home Arrest.

1.1.2 Interstate Compact for the Supervision of Parolees.

1.1.3 Fugitive Services Manager, for release to detainers.

1.1.4 Community Correctional Center (CCC).

1.1.5 Sex Offender Unit for determination of registration and/or notification requirements.

1.2 Assigned staff shall forward the packet to the assigned office/unit within one work day after the packet has been entered into the AIMS Community Corrections Investigation/Reports screen.

1.3 Assignment to Parole/Field Services - Within two work days of receipt, the Parole Office Supervisor shall assign the packet to a Parole Officer for investigation. The assignment and due dates shall be entered on the AIMS Community Corrections Investigation/Reports screen.

1.3.1 Upon receipt of the release packet, the Parole Officer shall have a maximum of 15 work days in the Maricopa and Pima County areas, or a maximum of 30 work days in the regional areas, to investigate the release plan and complete the Pre-Release Investigation Report and Release Authorization, Form 1003-6P. The pre-release investigation report shall be submitted to the Parole Office Supervisor by the assigned due date for approval.

1.3.2 If an investigation results in a recommendation for denial of the release plan, the Parole Officer shall notify the Correctional Officer III through the appropriate OIU.

1.3.3 The Parole Office Supervisor shall forward the Pre-Release Investigation Report within one work day of receipt to the assigned Community Corrections staff member for logging and final approval by the Community Supervision Bureau Administrator.

1.3.4 The Community Supervision Bureau Administrator shall make the decision for release of the inmate to an approved community program.

1.3.5 Within two work days after final approval by the Community Supervision Bureau Administrator for an offender's release to Home Arrest, the Community Supervision staff shall electronically request a final verification of the release confirmation from the TCU.

1.4 Assignment to Interstate Compact Services - The Interstate Compact Administrator for the supervision of parolees shall ensure that:

1.4.1 The Interstate Compact pre-release packets are logged, cover letters are attached and that the packets are mailed to the prospective receiving jurisdictions within 15 work days of receipt.

1.4.2 Within five work days after receipt of the acceptance of a placement from the other jurisdiction, the Pre-Release Investigation Report is logged and forwarded to the Community Supervision Bureau Administrator.

1.4.3 If the placement is denied by the other jurisdiction, the AIMS Offender Comments screen is updated to indicate the denial and notification is made to the appropriate OIU Supervisor who shall, within one work day of receipt:

1.5 Assignment to Fugitive Services - Within seven work days of receipt of a Concurrent Custody Case Release Request, or within 14 days prior to release eligibility date to a detainer, the Community Supervision Bureau Administrator shall complete the Pre-Release Investigation Report and Authorization.

1.5.1 A field investigation by the Fugitive Services Unit is not required.

1.5.2 Within one work day after administrative approval, the assigned staff shall transmit a release authorization to the appropriate institution or the CC/CS Custody Case Manager or designee, as applicable, and update the AIMS screen.

1.6 Assigned Department staff shall update the AIMS External Movement screen for offenders who have any change of status while under supervision. This includes return to custody, abscond, escape, and/or reversions from one release type to another.

1.7 Case Transfer From the Community Correctional Center to Community Corrections Supervision - Once a program is developed, a release packet shall be prepared by the Community Correctional Center Correctional Officer III, entered in AIMS and forwarded to the Assistant Director for Community Corrections, or designee, where it shall be logged and assigned to a Parole Officer within one work day of receipt.

1.7.1 Upon receipt of the packet, the assigned Parole Officer shall:

1.7.2 The Community Correctional Center Administrator shall:

1.1.1 A victim notification request acknowledgment.

1.1.2 A victim notification status change.

1.1.3 A listing of release types.

1.1.4 An AIMS-generated time computation chrono that informs the victim of the inmate's earliest release date, if the inmate's sentence exceeds six months.

1.1.5 An AIMS generated release letter that informs the victim of the inmate's actual release date, if the inmate's sentence is six months or less.

1.1.6 A Victim Information Notification Everyday (VINE) brochure and Personal Identification Number (PIN) card.

1.2 Victim Information - The Release Notification Services Unit shall record on the AIMS Release Notification screen and file in the confidential section of the Master Record File the following information as it is received:

1.2.1 The name, address and telephone number of courtesy notifications.

1.2.2 Changes of address or telephone number from any of the parties approved for courtesy notification.

1.2.3 Victim/lawful representative notification requests.

1.2.4 Victim/lawful representative notification status changes.

1.2.5 Correspondence pertaining to courtesy notification/victims or lawful representatives.

1.2.6 Requests from the victim, the family or household members who are denoted by the victim, to not receive inmate mail.

1.3 Agency Information - The OIUs, to include Reception Centers, shall ensure that the following information is recorded on the AIMS Release Notification screen. This information shall be audited prior to transfer to a Private Prison and upon receipt of an inmate at a Department institution:

1.3.1 Name, address and telephone number of sentencing judge(s).

1.3.2 Name, address and telephone number of arresting agency(s).

1.3.3 Name, address and telephone number of county attorney(s).

1.3.4 Court Record (CR) number, of all commitment and court information that corresponds with the information listed in, 1.3.1 through 1.3.3 above.

1.4 Inmate Information - The Release Notification Services Unit shall:

1.4.1 Notify, in writing, the appropriate Warden of any requests submitted by the victim to "Not Receive Inmate Mail."

1.4.2 Annotate in the Confidential section of the AIMS Offender Comments screen all requests to "Not Receive Inmate Mail."

1.5 Release Notification - Fifteen calendar days prior to the post-conviction release of any inmate, or within 24 hours after a court-ordered release or the death of an inmate, the Release Notification Services Unit shall:

1.5.1 Mail a Release Notification Letter to the victim and other approved courtesy notifications to the most current address shown for each on the AIMS Release Notification Screen.

1.5.2 Mail a committing/arresting agency release notification letter to the committing court, the County Attorney of the committing county and the arresting agency.

1.5.3 Ensure mailing information is accurately generated by the AIMS Release Notification Screen prior to mailing the notifications.

1.5.4 Enter the date the letter was mailed, the release type and the release date on the AIMS Offender comment screen.

1.6 Escapes - When an inmate escapes, the Communications Center (Communications) shall notify, by phone, the County Attorney and all victims listed on the AIMS Release Notification screen immediately after the escape has been confirmed or upon entry of the escape on ACIC/NCIC.

1.6.1 When an escapee is apprehended, Communications shall again notify the County Attorney and all victims listed on the AIMS Release Notification screen by phone.

1.6.2 Within one work day, the Release Notification Services Unit shall provide written notification of an escape or apprehension to the County Attorney and all victims listed on the AIMS Release Notification screen.

1.7 Undeliverable Mail - If a Release Notification letter is returned, the Release Notification Services Unit shall, prior to filing the letter, enter the reason for return on the AIMS Release Notification screen and, if the letter indicates:

1.7.1 Unclaimed - Attempt to contact the victim by phone and again mail the letter to the victim.

1.7.2 Change of Address - Retype the notification letter and send it certified mail to the current address.

1.7.3 Undeliverable - Record the return of the letter on the Release Notification screen with the specific reason for it being returned.

1.8 Confidentiality - The address of the victim, the victim's immediate family or lawful representative shall not be disclosed to anyone without the written consent of the victim, the victim's immediate family, or lawful representative.

1.9 Release Prior to Notification - Inmates shall not be released prior to the 15 calendar day advance notice unless the release is a release notification exception. In such instances, the victim and other parties subject to notification shall be notified within 24 hours of the order to release.

1.10 Return to Custody Inmates - The Release Notification Services Unit shall, within five days of receiving notification that a released inmate has returned to Department custody for violation(s) of release conditions and/or returned from escape/abscond status, use certified mail to notify the victim of the inmate's return. A subsequent Release Notification Letter shall be mailed upon determination of the inmate's re-calculated release due to the violation.

1.11 VINE - The Offender Services Bureau, Release Notification Services Unit, shall:

1.11.1 At a minimum, quarterly monitor the computer generated telephone calls regarding the release, escape or death of an inmate to ensure that the release information is consistently and accurately generated.

1.11.2 Ensure any new movement/transfer codes which are established or any movement/transfer codes which are not or have not been generating to the VINE telephone notification system are submitted to the Information Technology Bureau for programming/re-programming into the Code Table.

1.11.3 Assist and provide victims with any updated or general information regarding the proper use of the system or status of the inmate.

1.12 Complaints From Victims - Victim complaints shall be handled as expeditiously as possible.

1.12.1 The Release Notification Services Unit Supervisor shall handle the initial complaints.

1.12.2 Unresolved complaints shall be elevated by the Release Notification Services Unit Supervisor, through the chain-of-command.

1.12.3 Complaints of an urgent nature may be referred to the Offender Services Bureau Administrator at any time.

1.12.4 A log of all victim telephone calls shall be maintained and the calls annotated in the confidential section of the AIMS Offender Comment screen.

1.13 Notification Letters - Any new or modified letters or forms used for victim notification shall be forwarded to the Attorney General's Office of Victim Services for review and retention.

1.13.1 The Release Notification Services Unit Supervisor shall ensure:

1.1.1 Complete an Arizona Department of Public Safety (DPS) Sex Offender Registration form 802-04169 and identify in the upper left corner of the form whether the registration is an Initial Registration or an Updated Registration.

1.1.2 Forward the registration form to the Offender Information Unit (OIU) supervisor of the institution where the inmate is housed no later than 10 work days prior to the inmate=s anticipated release date.

1.2 The OIU supervisor shall ensure the following:

1.2.1 Fingerprints are obtained utilizing the A03 Fingerprint Card@ for Initial Registration. Fingerprints are not required for an Updated Registration.

1.2.2 Electronic Registration Form is completed as follows:

1.2.3 Print a copy of the completed registration form and present to the inmate for signature.

1.2.4 Distribute copies as follows:

1.2.5 Send the Registration Form with the original inmate/staff signatures to DPS, Sex Offender Compliance Unit.

1.3 The Sex Offender Coordination Unit shall:

1.3.1 Fax the registration form to the sheriff's office in the county of the inmate's residence. If the inmate is homeless, the registration form will be faxed to the County Sheriff where the institution is located.

1.3.2 Retain a copy of the signed registration form and fingerprint card which is to be placed into the inmates SOCU special purpose file.

1.4 If the sex offender is to be supervised after release, the SOCU supervisor or designee shall ensure written notification is made to the appropriate parole or probation officer that the offender has been registered by mailing a courtesy copy of the registration document to the supervising agency=s office.

1.5 The SOCU shall ensure the offender=s AIMS record is appropriately annotated.

1.2 Home Arrest - Within two work days of approval by the Community Supervision Bureau Administrator, the institution OIU shall request verification of release eligibility by sending a release request by message router to the TCU. The TCU shall:

1.2.1 Send a release confirmation using the AIMS message router to the Community Supervision Bureau and the institution OIU as outlined in Technical Manual 1002-TM-OPS.

1.2.2 Within two work days of receipt of the release schedule from the Community Supervision Bureau, process the Home Arrest Release request.

1.3 Processing Institutional Requests - After receipt of the request for verification from the OIU, the TCU shall:

1.3.1 Within two work days, and enter it in the AIMS Offender Comments screen.

1.3.2 Within fifteen work days, process all tentative release requests and dispositions granting parole to inmates. If the request for a release confirmation is after the parole or administrative release eligibility date, and if TCU staff can process the verification prior to the release date requested, the TCU and the OIU staff shall establish an earlier release date, if possible, to ease overcrowding.

1.3.3 Within five work days, process Work Furloughs and Temporary Releases.

1.3.4 Within five work days after receipt of the IRE, determine eligibility or ineligibility for a Provisional Release.

1.3.4.2 When updating the release eligibility from Provisional Release to an ERCD or SED release:

1.4 Final Release Eligibility Review - Within five work days prior to the inmate's scheduled release, the OIU staff shall:

1.4.2 Electronically notify the Security Threat Group Unit if the inmate to be released has an AIMS STG code of V (validated) or D (debriefed). Information shall include:

1.1.1 The Warden may, to determine whether a rescission will be requested, detain an inmate who is pending a major disciplinary violation until the outcome of the disciplinary hearing.

1.1.2 Inmates who have been granted a Home Arrest Release shall:

1.3 Inmates with a Date of Offense Between August 13, 1986 and December 31, 1993 - The TCU shall calculate the ERCD for all inmates released on Parole pursuant to ARS 31-412A, to include all release credits earned.

1.3.1 Inmates who reach their ERCD while on Parole shall:

1.4.1 Inmates on an ERCD release shall not be supervised by the Department.

1.4.2 Inmates who have refused to sign Conditions of Supervision and Release for a Provisional Release and are eligible for an ERCD release shall be released on their ERCD.

1.4.3 Inmates on a Provisional Release shall be automatically released from supervision on their ERCD, unless the Provisional Release is revoked or is pending revocation.

1.4.4 Inmates who refuse to agree with the Conditions of Supervision and Release for a Provisional Release shall not be released.

1.5 Inmates with a date of offense on/after January 1, 1994, who refuse to sign and abide by the Conditions of Supervision and Release prior to release on an ERCD to begin Community Supervision, shall not be released.

1.5.1 An inmate who has reached their Sentence Expiration Date and has signed the Conditions of Supervision and Release shall be released to begin the term of Community Supervision.

1.5.2 If the inmate refuses to sign and agree to the Conditions of Supervision and Release prior to release on the Sentence Expiration Date, the inmate shall not be released and shall serve the term of Community Supervision in Department custody.

1.5.3 Inmates who have agreed to abide by the Conditions of Supervision and Release shall:

1.6 Inmates released under supervision by Community Corrections shall:

1.6.1 Agree to and sign the Conditions of Supervision and Release.

1.6.2 Accept any special release conditions imposed by the Department, which may include, but not be limited to:

1.6.3 Remain in the State of Arizona unless arrangements have been made by the Interstate Compact Administrator for the transfer of supervision to another state, or it is determined by Community Corrections that the issuance of a travel permit is in the best interest of the releasee and/or the public.

1.7 Releasees on Home Arrest or Work Furlough status who automatically revert to Provisional Release status on their eligibility date may receive a Temporary Release to the Provisional Release regardless of their Public and/or Institutional Risk Scores.

1.7.1 Releasees may receive a Temporary Release to the ERCD if the inmate:

1.7.2 Wardens may rescind any approved Temporary Release based upon sound correctional practice. Wardens shall notify the Assistant Director for Community Corrections and the institution OIU, who shall notify the TCU, of such actions.

1.7.3 A releasee on Home Arrest, Work Furlough or Parole status who is pending a revocation shall not be eligible for automatic reversion to a Provisional Release and/or an ERCD.

1.8 When a releaseee violates the Conditions of Supervision and Release, the Community Supervision Bureau Administrator may:

1.8.1 Return the releasee to the institution.

1.8.2 Request revocation of the release.

1.1.1   Identify any sex offender subject to registration and/or notification.

1.1.2   Provide a copy of the Sex Offender Registration and Notification Notice form to each sex offender, as required.

1.1.3   Electronically notify the Sex Offender Notification Coordinator upon release of any sex offender subject to Community Notification, with the specific date of release.

1.1.4   When a sex offender who is subject to registration and/or notification is released to a detainer:

1.2   The Sex Offender Notification Coordinator shall:

1.2.1   Complete applicable Arizona Criminal Justice Information System (ACJIS) screens.

1.2.2   Provide information to the Department of Public Safety (DPS), to include the scores on the risk assessment screening instrument completed for the purpose of community notification to be made by local law enforcement.

1.2.3   Provide applicable information, as available, to local law enforcement agencies for use in determining community notification.

1.2.4   Ensure every effort is made to maximize cooperation to ensure public safety.

1.2.5   Enter the information on the appropriate AIMS screen.

1.3   Parole Officers shall:

1.3.1   Ensure sex offenders subject to notification have an approved placement prior to being released on a Provisional Release.

1.3.2   Supervise sex offenders on maximum level of supervision for the term of supervision.

1.3.3   Assist the sex offender in locating a permanent residence, when the offender is released under supervision and does not have an approved placement.

1.3.4   When a permanent residence is obtained, notify the Sex Offender Notification Coordinator of the approved address.

COURTESY NOTIFICATIONS - Other than the victim, interested parties, whose signed, written request for notification have been approved by the Offender Services Bureau Administrator or designee.

LAWFUL REPRESENTATIVE - A person who is designated by the victim or appointed by the court and who will act in the best interest of the victim.

NON-CONVICTION DATA - Arrest information without disposition if an interval of one year has elapsed from the date of arrest and no active prosecution of the charge is pending or information is disclosed that the police have elected not to refer the matter to a prosecutor or a prosecutor has not elected to commence proceedings or there is an acquittal or dismissal.

POST-CONVICTION RELEASE - Parole, Work Furlough, Home Arrest, or any other permanent, conditional or temporary discharge from confinement in the secure custody of the Department of Corrections.

PRE-RELEASE PACKET - Board and/or Administrative Conditions of Release and specified documents from an inmate's Institutional File that are forwarded to Community Corrections for investigation of an approved release placement.

RELEASE NOTIFICATION EXCEPTIONS - A legislative or executive action that requires the release of an inmate, or a group or classification of inmates, with less than fifteen calendar days advance notice.

VICTIM - The person against whom the criminal offense was committed. If the person was killed or incapacitated, the victim's immediate family or other lawful representative is considered to be the victim, unless that person is in custody for an offense or is the accused.

A.R.S. 13-604, Dangerous and Repetitive Offender; Definition.

A.R.S. 31-233, Order for Removal; Purposes; Duration; Failure to Return.

A.R.S. 31-251, Hard Labor Required of Prisoners; Labor Classification; Definitions.

A.R.S. 31-252, Use of Prisoners in Public Works; Cooperative Prisoner Labor System; Definition.

A.R.S. 31-411, Parole or Discharge; Conditions of Parole; Release Under Supervision of State Department of Corrections; Notice of Hearings; Exceptions.

A.R.S. 31-412, Criteria for Release on Parole, Release; Custody of Parolees.

A.R.S. 31-414, Absolute Discharge of Parolee; Effect; Notice to Victim.

A.R.S. 31-433, Power of Governor to Grant Reprieves, Commutation and Pardons.

A.R.S. 41-1604.06, Earned Release Credit Eligibility Certification; Classification; Appeal.

A.R.S. 41-1604.07, Earned Release Credits; Forfeiture; Restoration; Definition.

A.R.S. 41-1604.09, Parole Eligibility Certification; Classification; Appeal; Recertification; Applicability; Definition.

A.R.S. 41-1604.10, Earned Release Credits; Forfeiture; Restoration; Applicability.

A.R.S. 41-1604.11, Order for Removal; Purposes; Duration; Work Furlough; Notice; Failure to Return; Classification; Applicability.

A.R.S. 41-1604.13, Home Arrest, Eligibility; Victim Notification; Conditions; Applicability.

(For Offenses Between 8/13/86 and 12/31/93)